Records Specialist/Administrative Assistant
WorkSource - not the employer.
WorkSource - not the employer.
Klamath Falls, OR Klamath Falls, OR Part-time Part-time $24.
72 - $35.
59 an hour $24.
72 - $35.
59 an hour 9 days ago 9 days ago 9 days ago Required:
Associate degree from an accredited college or university Microsoft Office Suite Knowledge of modern office equipment, policies, & procedures; legal terminology; business English, spelling, punctuation, & commercial arithmetic Valid Oregon driver license, or obtain within 3 months of hire Pre-employment drug screen Preferred:
Experience in Governmental Office Procedures, State Records Management & State Public Records laws/policies
Summary:
Performs a variety of routine & complex administrative, technical, & professional work.
This position provides responsible administrative assistance & records management to the office.
The Records Specialist/Administrative Assistant performs high-level records management & provides such support agency-wide through technical project coordination.
Routinely provides work support through approved administrative policies/procedures to maintain permanent records & systematic departmental records destruction procedures, along with researching & delivering records related to Public Records Requests.
All tasks are performed with strict adherence to statutory authorization of the Oregon Secretary of State & Attorney General's Office.
This is a part-time, no benefits, non-supervisory position.
Duties Include:
Processes, indexes, files/archives & retrieves official documents:
Including ordinances, resolutions, agreements/contracts, bonds, insurance documents, deeds, easements, encroachments, annexations, meeting minutes/agenda reports, etc.
& reviews documents for technical accuracy.
Maintains departmental & assists with City-wide filling systems to ensure compliance with all state & federal regulations for retrieval & retention.
Researches & responds as authorized with info related to public records requests, & internal/external departmental requests for info.
Posts, verifies, & enters records info into indexed databases & processes to ensure accuracy for audited documents, along with enabling ease of record retrieval for other staff & the Public for authorized databases.
Operates a variety of electronic document imaging & office equipment, along with software-based applications to store records info.
Reviews quality of images & accuracy of indexing.
Maintains administrative departmental reference materials.
Assists with Code updates & all departmental project work.
Compiles, organizes, tracks, records & distributes a variety of materials & /or data related to Council meeting actions.
Prepares & /or edits general correspondence & documents to the public, outside agencies, & other departmental representatives.
Assists with training other departmental staff with regard to records management & /or public records requests.
Assists with coordination/regulation of Committees/Boards.
Supports various boards/committees with minute taking, agenda preparation, & meeting tasks follow-up.
Reviews/edits draft meeting minutes for Recorder.
Provides Staff coverage, on an as-need basis.
The Jobs for Veterans Act affords priority of service to covered veterans and eligible spouses over non-covered persons for the receipt of employment, training, and placement services.
Job Type:
Part-time Pay:
$24.
72 - $35.
59 per hour Schedule:
Day shift Monday to Friday Education:
Associate (Required) License/Certification:
Driver's License (Preferred) Ability to Relocate:
Klamath Falls, OR 97601:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
WorkSource - not the employer.
Klamath Falls, OR Klamath Falls, OR Part-time Part-time $24.
72 - $35.
59 an hour $24.
72 - $35.
59 an hour 9 days ago 9 days ago 9 days ago Required:
Associate degree from an accredited college or university Microsoft Office Suite Knowledge of modern office equipment, policies, & procedures; legal terminology; business English, spelling, punctuation, & commercial arithmetic Valid Oregon driver license, or obtain within 3 months of hire Pre-employment drug screen Preferred:
Experience in Governmental Office Procedures, State Records Management & State Public Records laws/policies
Summary:
Performs a variety of routine & complex administrative, technical, & professional work.
This position provides responsible administrative assistance & records management to the office.
The Records Specialist/Administrative Assistant performs high-level records management & provides such support agency-wide through technical project coordination.
Routinely provides work support through approved administrative policies/procedures to maintain permanent records & systematic departmental records destruction procedures, along with researching & delivering records related to Public Records Requests.
All tasks are performed with strict adherence to statutory authorization of the Oregon Secretary of State & Attorney General's Office.
This is a part-time, no benefits, non-supervisory position.
Duties Include:
Processes, indexes, files/archives & retrieves official documents:
Including ordinances, resolutions, agreements/contracts, bonds, insurance documents, deeds, easements, encroachments, annexations, meeting minutes/agenda reports, etc.
& reviews documents for technical accuracy.
Maintains departmental & assists with City-wide filling systems to ensure compliance with all state & federal regulations for retrieval & retention.
Researches & responds as authorized with info related to public records requests, & internal/external departmental requests for info.
Posts, verifies, & enters records info into indexed databases & processes to ensure accuracy for audited documents, along with enabling ease of record retrieval for other staff & the Public for authorized databases.
Operates a variety of electronic document imaging & office equipment, along with software-based applications to store records info.
Reviews quality of images & accuracy of indexing.
Maintains administrative departmental reference materials.
Assists with Code updates & all departmental project work.
Compiles, organizes, tracks, records & distributes a variety of materials & /or data related to Council meeting actions.
Prepares & /or edits general correspondence & documents to the public, outside agencies, & other departmental representatives.
Assists with training other departmental staff with regard to records management & /or public records requests.
Assists with coordination/regulation of Committees/Boards.
Supports various boards/committees with minute taking, agenda preparation, & meeting tasks follow-up.
Reviews/edits draft meeting minutes for Recorder.
Provides Staff coverage, on an as-need basis.
The Jobs for Veterans Act affords priority of service to covered veterans and eligible spouses over non-covered persons for the receipt of employment, training, and placement services.
Job Type:
Part-time Pay:
$24.
72 - $35.
59 per hour Schedule:
Day shift Monday to Friday Education:
Associate (Required) License/Certification:
Driver's License (Preferred) Ability to Relocate:
Klamath Falls, OR 97601:
Relocate before starting work (Required) Work Location:
In person.
Estimated Salary: $20 to $28 per hour based on qualifications.
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